Posted on: March 4, 2013 

The Associate Vice President of Prevention, Education, and Support Services is part of the senior management team of the Community Health Services division. This position is responsible for the oversight of two (2) prevention program areas; integrated testing and education services, and recovery support and harm reduction services. S/he will ensure compliance with organizational and funding regulations while working closely with the Managing Directors to provide strategic direction for the overall implementation of program services. Under the supervision of the Vice President of Prevention, Education, and Support Service, s/he will coordinate a systematic approach to program design and implementation of interdisciplinary services for at risk populations. The Associate Vice President will provide leadership and technical direction to programs through the management of diverse projects engaging underserved communities, ensuring staff development opportunities, and routine quality assurance activities.

Essential Job Functions

Organizational Development

  • In collaboration with the Vice President, develops the strategic plan and sets priorities for internal organizational development and incrementally grows the budget to support Harlem United’s goals
  • Works to sustain a positive work culture that reflects the mission of the agency
  • Maintain and expands collaborative relationships with allied community based organizations, social service organizations, elected officials and funders.
  • Maintain a working knowledge of significant developments and trends in the field

Administrative Responsibilities

  • Assures implementation of program goals, triad management, contract deliverables and corporate compliance.
  • Oversee the development and/or modification of program policies and procedures as needed
  • Identify potential problems in personnel management, availability of resources, program development, and participate in the management and resolution of these problems
  • Coordinate community resource development efforts so that agency linkages and other services relationships are both consistent with program participant need and effectively managed
  • Oversee the production and timely submission of required internal and external reports
  • Provide leadership and communicate vision through regular meetings with directors, and through conflict resolution, decision-making and team building.
  • Coordinate the development and maintenance of a community based prevention system based on the community health model and integration of program services.

Fiscal Oversight

  • Assist the Vice President in his/her work to oversee the working relationship with the Finance Department to ensure financial soundness of the Prevention programs through ongoing financial oversight and management.
  • Ensure spending is compliant with funder regulations and program requirements.

Program Development

  • Assist the Vice President in his/her work to be responsible for program development, implementation, coordination and evaluation of a total of 6.5 million dollars across 24 different contracts
  • Collaborate on the development of new program activities in response to the changing needs of clients and staff
  • Ensure that the social service program is known, accessible to and inclusive of all potential participants and that regular and rigorous outreach efforts are made to those eligible to participate
  • Work closely with the Director of Evaluation to ensure consistent, timely and meaningful CQI and outcomes evaluation of all prevention programs.

Supervision

  • Provides full direct supervision to the managing director; ensures orientation for all staff to organization mission, vision, and value, protocols and procedures
  • Provide support and consultation to directors to ensure key divisional responsibilities are met including development, implementation and maintenance of policies and procedures; compliance with regulations and licensing requirements; encourage effective relations with local and state agencies and groups; ensure funding applications, reports, needs assessment and compliance plans and contracts are administered and monitored appropriately
  • Monitor and evaluate staff performance
  • Maintain a working environment climate that attracts, keeps, and motivates a diverse staff of top quality people

JOB REQUIREMENTS

  • Expertise in program management and analyzing the delivery of quality services
  • Ability to maintain and develop organizational strategies through effective utilization of acquired skills and provide leadership to promote the mission of HU
  • Thorough knowledge of the non-profit arena, including familiarity with grants, funding sources and regulations
  • Excellent communication skills at all levels, be an effective role model and be able to plan and direct the work of others
  • Creative in organizational development, program planning, and establishing and marinating successful working relationships
  • Understanding of computerized information systems and good knowledge of budgeting methods and procedures
  • Able to safeguard sensitive confidential agency and staff information
  • Professionalism, good judgment and be flexible to work outside normal business hours to meet the needs of the position
  • Must be able to handle high stress, risk and the ability to effect and facilitate change.

EDUCATION AND CERTIFICATION

  • Masters Degree in Public Health Social Work/Public Administration or related field, or equivalent combination of degree and experience.
  • 5-10 years experience in not-for profit program management and administration
  • Experienced in NYC HIV social service delivery system
  • A working knowledge of harm reduction principles
  • Working knowledge of continuous quality improvement

How to apply

Harlem United is an Equal Opportunity Employer. Qualified candidates should forward cover letter and resume to Expedito Aponte, eaponte@harlemunited.org.

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